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Government and People
Statement of Gloria L. Jarmon
|Date Funds Available||Source of Funds||Amount|
|September 1997||Sallie Mae||$36.8|
|October 1997||Sallie Mae||5.0|
|April 1998||Bond Proceeds||40.0|
|May 1998||Revenue from School Sales||2.3|
About $6.4 million had been spent by June 11, 1998. This included 5 school roofing projects, at a cost of $4.1 million completed by November 1997, and $2.3 million for other capital improvement projects.
CURRENT STATUS OF ROOF REPLACEMENT PROJECTS
Our March report indicated that DCPS planned to perform roof replacements at 40 schools in fiscal year 1998. Currently, DCPS records show that 38 schools will have roof replacement work in fiscal year 1998, including the 5 schools that were completed in the fall of 1997. Regarding the 2 schools for which work was planned and subsequently canceled, the funds intended for roof replacement at one school were redirected to securing the school's structure after recent fires, and DCPS subsequently determined that the other school did not need a new roof at this time.
For the remaining 33 schools, DCPS will contract for roof work at 25 schools. According to DCPS officials, former Chief Operating Officer arranged to have GSA handle the contracting details for the work at the remaining 8 D.C. schools.
Due to weaknesses in procurement procedures and internal controls identified in a fiscal year 1997 performance audit,2 DCPS officials stated that they decided to follow the Federal Acquisition Regulations (FAR). Last week, DCPS awarded seven contracts, covering 23 of the 25 school roof projects for which it is handling the contract details. The total amount of the DCPS contracts awarded was $11.6 million, all to firms from the Washington, D.C., metropolitan area. DCPS officials told us that they expect an additional contract for the two remaining projects to be awarded shortly. DCPS officials told us that they had hoped to be further along in their contracting and construction activities at this time. DCPS officials expect that the projects they are managing will be substantially complete by August 15, 1998, in time for the September 1, 1998, school opening. GSA is currently negotiating school roof replacement contracts for the remaining 8 D.C. schools with its preapproved contractors and has a goal of completing the roof work by September 1, 1998.
The former DCPS Chief Executive Officer hired the U.S. Army Corps of Engineers to provide capital projects management assistance to DCPS for fiscal year 1998. As capital project manager, the Army Corps of Engineers will be on site and will be providing the superintendent of schools with weekly progress reports on the ongoing renovation work at the D.C. public schools, including the status of roofing projects. DCPS officials provided copies of several other management reports that they intend to prepare and use to ensure that the capital projects are on track, including a Capital Improvements and Assets Weekly Summary and a Tracking of FY98 Capital Program Obligation and Execution Status Report.
COST OF ROOF REPAIRS
According to DCPS' June 12, 1998 Breakout of FY98 Capital Program by Subproject and by Ward management report, DCPS fiscal year 1998 roof replacement costs are expected to be about $34 million. The budgeted amount includes $28.4 million for construction contracts and about $5.8 million for design work, contract management fees charged by GSA and the Army Corps of Engineers, DCPS salaries, and an 8 percent contingency factor. According to DCPS officials, the roofing projects are very similar to those completed in fiscal year 1997, which included an extensive amount of work to ensure that facilities were structurally sound and watertight.
FUTURE CAPITAL IMPROVEMENTS
The FY 1999 to FY 2004 Capital Improvement Plan and FY 1999 Capital Budget (CIP) that the District submitted to the Congress on June 1, 1998, includes a 6-year total of $343.5 million in capital improvement expenditures for D.C. schools. About $97 million in capital improvement expenditures is planned for fiscal year 1999. The CIP indicates that DCPS will spend about $27 million on school roof replacements during the 6-year period, with about $14 million designated for roof replacements during fiscal year 1999.
Mr. Chairman, this concludes my statement. I will be happy to answer any questions that you or Members of the Subcommittee may have.
1. District of Columbia Public Schools: Availability of Funds and the Cost of the Fiscal Year 1997 Roof Projects (GAO/AIMD-98-82, March 9, 1998).
2. The audit report District of Columbia Public Schools Performance Audit: Fiscal Year 1997 Capital Improvement Program Procurement Process was issued on January 12, 1998 by Cotton & Company, LLP.
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