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TESTIMONY OF
REBA PITTMAN EVANS
MAYOR'S CHIEF OF STAFF
BEFORE THE
COMMITTEE ON GOVERNMENT OPERATIONS
COUNCIL OF THE DISTRICT OF COLUMBIA
HEARING ON
FY 2000 BUDGET REQUEST
EXECUTIVE OFFICE OF THE MAYOR
AND
OFFICE OF THE CITY ADMINISTRATOR
COUNCIL CHAMBER
441 4TH STREET, NW
TUESDAY, MARCH 23,1999
9:00 A.M.
GOOD MORNING, CHAIRPERSON PATTERSON AND MEMBERS OF THE COMMITTEE ON GOVERNMENT
OPERATIONS. I AM REBA PITTMAN EVANS, CHIEF OF STAFF TO THE MAYOR. I AM JOINED BY SANDY
MCCALL, DEPUTY CHIEF OF STAFF FOR EXTERNAL AFFAIRS, NORMAN DONG, DEPUTY CHIEF OF STAFF
FOR MANAGEMENT, AND JENNIFER MUMFORD, CONTROLLER FOR THE EXECUTIVE OFFICE OF THE MAYOR.
THE POSITION OF DEPUTY CHIEF OF STAFF FOR OPERATIONS IS VACANT AT PRESENT; HOWEVER,
I AM IN THE PROCESS OF INTERVIEWING CANDIDATES FOR THE POSITION. I EXPECT TO FILL THE
VACANCY WITHIN THE NEXT TWO WEEKS. WE THANK YOU FOR THE OPPORTUNITY TO DISCUSS THE FY 2000
BUDGET REQUEST FOR THE EXECUTIVE OFFICE OF THE MAYOR AND THE OFFICE OF THE CITY
ADMINISTRATOR. THE FOUR PRIMARY GOALS OF THE MAYOR ARE:
- TO EDUCATE OUR CHILDREN,
- TO EXPAND OUR ECONOMY,
- TO IMPROVE GOVERNMENT SERVICES, AND
- TO FIX THE HUMAN SERVICES SAFETY NET.
THE EXECUTIVE OFFICE OF THE MAYOR AND THE OFFICE OF THE CITY ADMINISTRATOR HAVE ALIGNED
THEIR RESPECTIVE MISSIONS AND ORGANIZATIONAL CONFIGURATIONS TO REFLECT THE REQUISITE
RESOURCES, BOTH HUMAN AND FINANCIAL, FOR THE ACCOMPLISHMENT OF THESE GOALS.
THE DEVELOPMENT OF THE FY 2000 BUDGET REQUEST FOR THE EXECUTIVE OFFICE OF THE MAYOR WAS
PREDICATED ON SEVERAL SIGNIFICANT FACTORS:
- RECENT LEGISLATIVE AND POLICY ACTIONS OF THE CONGRESS AND THE DISTRICT OF COLUMBIA
FINANCIAL RESPONSIBILITY AND MANAGEMENT ASSISTANCE AUTHORITY ("THE AUTHORITY HAS
RESTORED THE ROLE OF MAYOR AND CITY ADMINISTRATOR AS IS STIPULATED IN THE HOME RULE
CHARTER.
- COMPARISON OF THE SIZE AND STRUCTURE OF MAYORAL OFFICES IN OTHER CITIES (ATLANTA,
BALTIMORE, BOSTON, MINNEAPOLIS, AND PHILADELPHIA) INDICATE WIDE DIFFERENCES. IT IS
SIGNIFICANT TO NOTE THAT THE DISTRICT IS THE ONLY MUNICIPALITY THAT IS RESPONSIBLE FOR
STATE (MEDICAID, MOTOR VEHICLES. BANKING INSURANCE) AND COUNTY (PUBLIC SAFETY, PARKS &
RECREATION, LIBRARY) FUNCTIONS.
- A NEW MAYOR WAS ELECTED WITH A MANDATE TO PRODUCE DRAMATIC CHANGES IN SERVICE DELIVERY
AND EFFICIENCY.
- THE EOM BUDGET REQUEST WILL ACTUALLY BRING IN REVENUE, WITH THE IMPLEMENTATION OF PUBLIC
PRIVATE PARTNERSHIPS.
- MANY AREAS OF THE EOM BUDGET REFLECT SUBSTANTIAL INCREASES FOR SERVICE FROM CITIZENS,
I.E. SCHEDULING AND CORRESPONDENCE.
- THE EOM BUDGET IS FULLY LOADED, I.E. IT INCLUDES COSTS SUCH AS PRINTING AND POSTAGE,
INDIRECT COSTS, AND OTHER ITEMS WHICH HISTORICALLY WERE FUNDED UNDER THE FORMER DEPARTMENT
OF ADMINISTRATIVE SERVICES.
- INDIRECT COST RECOVERY WAS ELIMINATED AS A SOURCE FUNDING.
- PREVIOUS ADMINISTRATIONS UTILIZED SIGNIFICANT NUMBERS OF DETAILED STAFF. THIS BUDGET
WILL SUPPORT ALL STAFF THAT ARE DEPLOYED IN THE EOM AND OCA, AND ANY TEMPORARY DETAILS
FROM AGENCIES WILL BE FULLY REIMBURSED.
I WOULD LIKE TO PRESENT THE FY 2000 BUDGET REQUEST FOR THE EXECUTIVE OFFICE OF THE
MAYOR, WITH THE PRESENTATION OF THE BUDGET REQUEST FOR THE OFFICE OF THE CITY
ADMINISTRATOR TO FOLLOW.
THE MISSION OF THE EXECUTIVE OFFICE OF THE MAYOR IS TO PROVIDE VISION, LEADERSHIP, AND
DIRECTION IN THE DEVELOPMENT OF POLICY AND LEGISLATION THAT ADVANCES THE PRIORITIES
ESTABLISHED BY THE CITIZENS OF THE DISTRICT OF COLUMBIA AND THE MAYOR.
IN SUPPORT OF THAT MISSION, AND IN LIGHT OF THE AFOREMENTIONED FACTORS RELEVANT TO THE
DEVELOPMENT TO THE BUDGET REQUEST, THE EOM IS REQUESTING A FY 2000 BUDGET OF $10,660,000
AND 130 FTES, AN INCREASE OF $4,637,000 AND 36 FTES FROM THE FY 1999 AUTHORIZED BUDGET. IT
IS IMPORTANT TO POINT OUT THAT THE EOM RECEIVED A SUPPLEMENTAL INCREASE IN THE FY 1999
BUDGET OF $2,150,000 AND 12 FTES, BRINGING THE TOTAL FY 1999 BUDGET TO $8,173,000 AND 115
FTES. THEREFORE, THE ACTUAL INCREASE FROM THE FY 1999 BUDGET IS ONLY $2,847,000 AND 15
FTES.
SIGNIFICANTLY, THE EOM FY 2000 REQUEST IS LESS THAN THE ACTUAL FY 1994 BUDGET:
FY 1994, $10,878,000 — FY 2000, $10,660,000 = ($218,000) AND FY 1994, 132 FTES —
FY 2000, 130 FTES = (2).
SPECIFICALLY, THE EXECUTIVE OFFICE OF THE MAYOR IS COMPOSED OF THE: OFFICE OF THE
MAYOR, OFFICE OF THE SECRETARY, OFFICE OF COMMUNICATIONS, AND OFFICE OF INTERGOVERNMENTAL
RELATIONS.
THE OFFICE OF THE MAYOR IS ESTABLISHED TO ENSURE THE HIGHEST CALIBER OF EFFICIENCY,
PROFESSIONALISM AND QUALITY IN ALL FUNCTIONS OF THE EOM. THIS OFFICE HAS ESTABLISHED THE
FOLLOWING GOALS:
- MONITOR ALL ACTIVITIES TO ENSURE THAT ALL POLICY ISSUES ARE ADDRESSED AND BROUGHT TO
CLOSURE.
- ENSURE THAT COMMUNICATIONS, PROPOSED INITIATIVES, AND LEGISLATION ARE CONSISTENT WITH
THE MAYOR'S POLICIES.
- COORDINATE MAJOR PROJECTS THAT ARE IMPORTANT TO THE MAYOR AND THE PEOPLE WHO LIVE, WORK,
VISIT AND DO BUSINESS IN THE DISTRICT.
THE REQUEST FOR THE OFFICE OF THE MAYOR IS $4,192,000 AND 53 FTES, AN INCREASE OF
$1,936,000 AND 14 FTES. WHEN THE FY 99 REVISED BUDGET IS CONSIDERED, THE INCREASE IS ONLY
$688,000 AND 2 FTES. THE INCREASE REFLECTS FULL SUPPORT FOR REQUIRED FTES ES AS WELL AS
CENTRAL SUPPORT COSTS, SUCH AS PRINTING, RENT, POSTAGE AND PRINTING. THE OFFICE OF THE
MAYOR IS FUNDED SOLELY BY LOCAL FUNDS. IT IS ANTICIPATED THAT INITIATIVES SUCH AS
PUBLIC-PRIVATE PARTNERSHIPS WILL GENERATE REVENUE EITHER IN IN-KIND CONTRIBUTIONS OR
ECONOMIC DEVELOPMENT REVENUE.
THE GOALS OF THE OFFICE OF THE SECRETARY ARE:
- COMMISSION NOTARIES PUBLIC.
- AUTHENTICATE DOCUMENTS.
- PUBLISH AND SELL REGULATIONS.
- PREPARE CEREMONIAL DOCUMENTS.
- PRESERVE AND MAINTAIN HISTORICAL RECORDS OF GOVERNMENT.
- LIAISON WITH THE INTERNATIONAL COMMUNITY FOR BOTH GOVERNMENT AND THE PRIVATE SECTOR.
THE OFFICE OF THE SECRETARY IS REQUESTING $3,728,000 AND 45 FTES, AN INCREASE OF
$1,582,000 AND 12 FTES FROM THE FY 1999 BUDGET. AGAIN, THE INCREASE IS LOWER WHEN COMPARED
TO THE FY 1999 REVISED BUDGET, I.E. $1,137,000 AND 10 FTES. THE INCREASES REPRESENT THE
NEED TO COMPLY WITH D.C. LAW 6-19, "DISTRICT OF COLUMBIA PUBLIC RECORDS MANAGEMENT
ACT OF 1985," WHICH REQUIRES THAT A MINIMUM OF SEVEN (7) FTES BE ASSIGNED TO RECORDS
MANAGEMENT. THERE ARE CURRENTLY FIVE (5) FTES IN THAT COMPONENT. THE NUMBER OF RECORDS
REQUESTED HAS INCREASED FROM 15,821 IN 1994 TO 18,181 IN 1998. MOREOVER, A COMPARISON OF
OTHER JURISDICTIONS INDICATE THAT ARCHIVE/RECORD CENTERS UTILIZE FROM 86 FTES (MARYLAND)
TO A LOW OF 32 FTES (DELAWARE).
IN ADDITION, THE OFFICE OF THE SECRETARY HISTORICALLY EMPLOYED A HIGH OF 60 FTES TO
PERFORM ITS FUNCTIONS, SIGNIFICANTLY LESS THAN THE REQUESTED AMOUNT.
THE GOALS OF THE OFFICE OF COMMUNICATIONS ARE AS FOLLOWS:
- TO INFORM AND EDUCATE THE CITIZENS AND THE PUBLIC ABUT THE POLICY PRIORITIES,
INITIATIVES, AND ACCOMPLISHMENTS OF THE ADMINISTRATION.
- TO PROMOTE THE PUBLIC VIEW OF A UNIFIED MUNICIPAL GOVERNMENT.
- TO SUPPORT AGENCY DIRECTORS, MANAGERS AND PUBLIC INFORMATION OFFICERS AS THEY IMPLEMENT
PRIORITIES.
- TO PROMOTE THE DISTRICT LOCALLY, REGIONALLY AND NATIONALLY.
THE OFFICE OF COMMUNICATIONS REQUEST IS $892,000 AND 9 FTES AN INCREASE OF $542,000 AND
3 FTES. THE INCREASE FROM THE FY 1999 REVISED BUDGET IS $353,000 AND 1 FTE. THE INCREASE
IN THIS OFFICE IS TO SUPPORT PRINTING COSTS FOR PUBLICATIONS, NEWSLETTERS, COMMUNITY-BASED
NEWSLETTERS FROM THE MAYOR, AND OTHER CENTRAL SUPPORT COSTS PREVIOUSLY NOT INCLUDED IN THE
OFFICE'S BUDGET.
THE GOALS OF THE OFFICE OF INTERGOVERNMENTAL RELATIONS ARE:
- ESTABLISH A COMPUTERIZED LEGISLATIVE TRACKING SYSTEM.
- COORDINATE THE MAYOR'S LEGISLATIVE AGENDA.
- TRACK AND MONITOR LEGISLATION.
- ENSURE PARTICIPATION OF APPROPRIATE EXECUTIVE BRANCH OFFICIALS IN COUNCIL PROCEEDINGS.
- ENSURE THE EXECUTION OF MAYORAL DECISION ON LEGISLATION.
- MONITOR THE CONGRESSIONAL LEGISLATION AND FEDERAL.REGULATIONS THAT AFFECT THE DISTRICT.
- INITIATE CONGRESSIONAL LEGISLATION AND FEDERAL REGULATIONS REFORM THAT POSITIVELY IMPACT
THE DISTRICT.
- RESPOND TO CONGRESSIONAL INQUIRIES IN A TIMELY MANNER.
- ESTABLISH AND MAINTAIN APPROPRIATE LIAISON WITH REGIONAL PARTNERS.
- CONDUCT RESEARCH AND ANALYSES ON POLICIES.
THE OFFICE OF INTERGOVERNMENTAL RELATIONS REQUESTS $1,848,00 AND 23 FTES, AN INCREASE
OF $577,000 AND 7 FTES. THE INCREASE FROM THE FY 1999 REVISED BUDGET IS $309,000 AND 2
FTES. THIS OFFICE HOUSES THE OFFICE OF POLICY AND EVALUATION WILL ASSUME ADDITIONAL
RESPONSIBILITIES DUE TO INCREASED DEMAND FOR RESEARCH AND ANALYSES OF POLICY ISSUES AS
WELL AS THE EVALUATION OF POLICY IMPACTS ON THE DELIVERY OF SERVICES.
THE EXECUTIVE OFFICE OF THE MAYOR IS ALSO INITIATING SEVERAL PROGRAM IMPROVEMENTS THAT
WILL ENHANCE EFFICIENCY AND EFFECTIVENESS OF OPERATIONS. THESE IMPROVEMENTS HAVE NO BUDGET
IMPACT AND INCLUDE:
- REALIGNMENT OF STAFF AND PROGRAM FUNCTIONS TO ENSURE SERVICE EFFECTIVENESS AND
ACCOUNTABILITY.
- FOR INSTANCE, MOVE THE CONTROLLER AND SUPPORT SERVICES FUNCTIONS UNDER THE CHIEF OF
STAFF.
- CONSOLIDATION OF STAFF FROM PRESS SECRETARY AND OFFICE OF COMMUNICATIONS.
- DEVELOPMENT AND INSTITUTIONALIZATION'S OF STANDARD OPERATING PROCEDURES FOR
ADMINISTRATIVE FUNCTIONS.
- WRITTEN PERFORMANCE AGREEMENTS FOR ALL STAFF.
- DEVELOPMENT OF A COMPREHENSIVE, RELATIONAL DATABASE FOR SCHEDULING, CORRESPONDENCE,
CONSTITUENT SERVICES, TELEPHONE CALLS, ETC.
- PERFORMANCE METRICS FOR ALL OPERATING COMPONENTS.
- STRATEGIC PLANS FOR OFFICES.
NOW, I WOULD LIKE TO TURN YOUR ATTENTION TO THE OFFICE OF THE CITY ADMINISTRATOR (OCA).
THE OCA PROVIDES DIRECTION AND COORDINATION TO AGENCIES AS THEY STRIVE TO PROVIDE
EFFECTIVE MANAGEMENT AND SERVICES. THE GOALS OF THE OCA ARE CONCENTRATED INTO FOUR AREAS:
- FACILITATING RESOLUTION OF DAILY OPERATIONAL IMPEDIMENTS TO EFFICIENT SERVICE DELIVERY
WITHIN THE AGENCIES.
- ENSURING THAT THE MAYOR IS DEEMED SUCCESSFUL IN FULFILLING HIS SHORT-TERM ACTION
PRIORITIES.
- INSTILLING A CUSTOMER FOCUS ORIENTATION INTO OPERATIONS THROUGHOUT THE DISTRICT.
THE OCA REQUEST FOR FY 2000 IS $30,163,000 AND 47 FTES. THIS REPRESENTS AN INCREASE OF
$28,997,000 AND 30 FTES FOR THE FY 1999 BUDGET. IN REALITY, HOWEVER, THE PROPOSED BUDGET
CONTAINS SEVERAL COMPONENTS THAT ARTIFICIALLY INFLATE THE REQUEST. THESE COMPONENTS
INCLUDE THE FOLLOWING:
- JUVENILE JUSTICE GRANT PROGRAM: $23,068,000 17 FTES THIS PROGRAM IS TO BE TRANSFERRED
FROM THE OFFICE OF GRANTS MANAGEMENT & DEVELOPMENT IN ORDER TO BETTER PROVIDE THE
REQUIRED LEVEL OF OPERATIONAL OVERSIGHT AND COORDINATION.
- OVERSTATEMENT OF RENT AND SALARIES: $1,308,000 DUE TO A TECHNICAL ERROR IN THE BUDGET
DATABASE, RENT WAS OVERBUDGETED BY $1,062,000 AND PERSONAL SERVICES WERE OVERBUDGETED BY
$264,000. THIS ERROR WILL BE CORRECTED FOR THE CONGRESSIONAL SUBMISSION OF THE BUDGET.
- MANAGED COMPETITION: $3,500,000 THIS IS A NEW INITIATIVE THAT WILL BE SPENT IN AGENCIES
TARGETED FOR MANAGED COMPETITION. FOR EASE OF TRACKING AND CENTRALIZED COORDINATION,
HOWEVER, IT HAS BEEN BUDGETED IN THE OCA.
TAKING INTO ACCOUNT THESE ADJUSTMENTS, THE OCA OPERATING BUDGET REQUEST IS $2,287,000,
WHICH IS SUBSTANTIALLY LESS THAN THE CORRESPONDING BUDGETS FOR FY 1994 AND FY 1995.
THE MAYOR'S MANAGED COMPETITION INITIATIVE IS AN IMPORTANT COMPONENT IN THE DRIVE TO
INCREASE QUALITY, ACCOUNTABILITY, AND EFFICIENCY IN THE GOVERNMENT'S DELIVERY OF SERVICES
TO THE PUBLIC. THE CITY ADMINISTRATOR'S OFFICE OF COMPETITION WILL BE RESPONSIBLE FOR
ADMINISTERING THE COMPETITIVE BIDDING OF UP TO $155 MILLION IN GOVERNMENT SERVICES. BASED
ON THE SUCCESSFUL EXPERIENCES OF PHILADELPHIA, INDIANAPOLIS, PHOENIX AND OTHER CITIES, IT
IS ANTICIPATED THAT SAVINGS OF AT LEAST $31 MILLION WILL BE GENERATED FOR THE DISTRICT
WHILE DRAMATICALLY IMPROVING THE QUALITY OF SERVICES. TO MEET THIS AMBITIOUS GOAL, THE
MAYOR IS PROPOSING TO FUND THIS INITIATIVE AT $3.5 MILLION ($APPROXIMATELY $3 MILLION TO
FUND THE CONTRACTS FOR TECHNICAL ASSISTANCE AND A DIRECTOR AND SIX (6) FTES.
COUNCILMEMBER PATTERSON, THANK YOU AGAIN FOR THE OPPORTUNITY TO COME BEFORE YOU TODAY
TO PRESENT THE FY 2000 BUDGET REQUEST FOR THE EXECUTIVE OFFICE OF THE MAYOR AND THE OFFICE
OF THE CITY ADMINISTRATOR.
THIS CONCLUDES MY PREPARED TESTIMONY. WE WILL HAPPY TO RESPOND TO ANY QUESTIONS OR
CONCERNS THAT YOU OR OTHER COUNCIL MEMBERS MAY HAVE AT THIS TIME. |
